CIEE International Representative Resource Center

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  • WELCOME
    • About CIEE
  • High School
    • Training Resources >
      • Student Eligibility
      • International Meeting Archives
    • J-1 High School Application
    • Pre-Departure Information
    • Community Service
    • Student Insurance
    • Marketing Resources
    • In Country Support
    • Finance
    • Additional Resources >
      • Contact Us >
        • Sales Team
        • International Operations Team
        • High School Compliance Team
        • In Country Support
      • Meeting Presentations
  • Camp
    • Camp Handbook
    • Camp Orientation
    • Overview
    • Application Materials and Forms
    • Training Materials
    • Documents
    • Monthly Email Archive
    • Marketing Resources
    • FAQs
    • International Representative Forum 2019
    • Sexual Harassment Resources
  • PREX
    • Overview
    • Application Materials and Forms
    • Training Materials
    • Marketing Resources
    • International Representative Forum 2019
    • Sexual Harassment Resources
  • WAT
    • Overview
    • Application Materials and Forms
    • Training Materials
    • Hiring Events
    • Marketing Materials
    • Civic Leadership Summit
    • International Representative Forum 2019
    • Sexual Harassment Resources
  • eLAB
    • Overview
    • Marketing Materials
  • News and Updates

J-1 Pre-Departure Orientation (PDO) Information & Materials

Before conducting your Pre-Departure Orientation, please review the below information. 
All J-1 students must a Pre-Departure Orientation (PDO).  Their PDO must include the documents found on this page. All students need to be fully aware of the expectations and rules of their program in the U.S.  The CIEE Pre-Departure Guidelines are sent via email in advance of every PDO season, and a Pre-Departure PowerPoint presentation is also available for your use.
 
Please remember to have your students sign the   PDO Attendance log. The   Pre-Departure Information form  will need to be signed and completed by you (the international representative) when the PDO has been completed. Please return both forms as well as the completed Acknowledgement of Program Fees form and SAMPLE Fee Acknowledgement form to your J-1 Account Specialist immediately upon completion of the PDO. Please do not hesitate to contact any of us (HSOps@ciee.org) with questions regarding orientations.
 
All signed forms for August 2020 program students are due prior to August 1, 2020.   
 
Please be aware, the U.S. Department of State requires that students receive written information about the program regarding these regulations.  Make sure to provide each of your students and natural parents with the information on this page and explain that the USA High School Program officially begins at Orientation, and all program rules apply during that time.  It could be helpful to translate this information for your students and natural parents as well.
 
The handouts include:
  1. Sexual Harassment Information
  2. CIEE Five Steps to Insurance
  3. Insurance Summary of Coverage
  4. CIEE Program Rules
  5. Program Criteria
  6. Department of State Welcome Letter
  7. Department of State Telephone Number Information
  8. William Wilberforce Act
  9. Help Me I’m Lost Form - students must travel to orientation with this form if attending orientation 
  10. USA Culturegram
 
Other document to provide to your students include:
  1. Confirmation of Insurance (COI)* - See below for detailed instructions. Students must travel to orientation with this form
  2. Temporary ID Card /Assignment Placement Details** - See below for detailed instructions. Students must travel to orientation with this form
  
*The Confirmation of Insurance (COI) document becomes available for each of your students on your Atlas Representative Reports site once their DS-2019 has been issued. To access the COIs, go to the Representative Reports site click the Excel link at the bottom of the high school page.  Please print off Confirmation of Insurance forms for each of your students and provide it to them prior to departure.  This form has the dates of the student’s insurance coverage as well as the Insurance Group # and policy #.  Students will also receive a copy of the COI upon arrival at their In-Community Orientation which includes the peel-off insurance card. Please remind students they should always present their insurance card (not their picture ID card) when visiting a doctor. 
 
**Each student’s Temporary ID card/Placement Details Report is available through Beacon as soon as a student is placed in a host family. The PDF generated serves as both the placement details report and the Temporary ID card. Students must travel to orientation with a copy of their Temporary ID card.
  
To maintain our compliance with current Department of State Regulations, we continue to highlight the most recent regulation changes that took effect:
  • Information on Travel and Entry into the United States
  • Affordable Care Act
  • William Wilberforce Act
  • U.S. Department of State Telephone Number Information
  • Acknowledgement of Program Fees (to be completed and returned by each sending agency)
 
Travel & Entry into the United States
Please let your students know that part of their arrival process may include a secondary inspection at their port of entry to the US.  Secondary inspection allows inspectors to conduct additional research in order to verify information. Verification is done apart from the primary inspection lines so that an individual case will not cause delays for other arriving passengers. Please advise your students to have readily available the toll free CIEE phone number in case their admission/participation needs to be verified. All visitors with a SEVIS record (including J-1 and F-1 Visa holders) may be screened for a SEVIS check as part of this updated arrival process.  Students should have their visa and all relevant travel documents available (DS-2019 form) for the inspection. More information on the entry process may be found here: https://www.cbp.gov/travel/international-visitors
 
Affordable Care Act
Per Department of State regulations, please inform the students that they may be subject to the requirements of the Affordable Care Act. As all CIEE students are provided with insurance, it, most likely, will not pertain to them. More information on the Affordable Care Act may be found here https://www.healthcare.gov/
 
William Wilberforce Act
The William Wilberforce Act is attached to this e-mail.  Please provide each of your students with a copy.
To conduct your Pre-Departure Orientation (PDO), you will need all of the below files
Files that must be completed and returned to CIEE   after  your PDO: 
pdo_information_form_2020-2021.pdf
File Size: 85 kb
File Type: pdf
Download File

pdo_attendance_log_2020-2021.pdf
File Size: 83 kb
File Type: pdf
Download File

terms_and_conditions_-_fee_acknowledgement_form_2020_-_2021.pdf
File Size: 107 kb
File Type: pdf
Download File

Files that must be shared with students during the PDO:
j1_hs_student_handbook_20-21.pdf
File Size: 4281 kb
File Type: pdf
Download File

ciee_five_steps_to_insurance_2020-2021.pdf
File Size: 650 kb
File Type: pdf
Download File

usa_world_fact_sheet_2020-2021.pdf
File Size: 318 kb
File Type: pdf
Download File

dept_of_state_welcome_letter_1-6-2020.pdf
File Size: 80 kb
File Type: pdf
Download File

help_me_im_lost_form_-_update_2021-2022.pdf
File Size: 43 kb
File Type: pdf
Download File

summary_of_coverage_for_hs_-_copay-_updated_5.21.2019.pdf
File Size: 108 kb
File Type: pdf
Download File

william_wilberforce_act_-_2020-2021.pdf
File Size: 111 kb
File Type: pdf
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program_criteria_2020-2021.pdf
File Size: 145 kb
File Type: pdf
Download File

student_eligibility_requirements_2020-2021.pdf
File Size: 65 kb
File Type: pdf
Download File

us_department_of_state_telephone_number_information.pdf
File Size: 158 kb
File Type: pdf
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program_rules_2020-2021.pdf
File Size: 130 kb
File Type: pdf
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sexual_harrassment_information_2020-2021.pdf
File Size: 85 kb
File Type: pdf
Download File

pre-departure_orientation_guidelines_2020-2021.pdf
File Size: 142 kb
File Type: pdf
Download File

pre-departure_orientation_presentation_2020.pptx
File Size: 30599 kb
File Type: pptx
Download File

partner_fee_acknowledgement_form_2020_21.pdf
File Size: 269 kb
File Type: pdf
Download File

individual_pdo_attendance_log_2020-2021.pdf
File Size: 74 kb
File Type: pdf
Download File

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