CIEE International Representative Resource Center

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  • WELCOME
    • About CIEE
  • High School
    • Training Resources >
      • Student Eligibility
      • Spring & Fall Meeting Archives
    • J-1 High School Application
    • Pre-Departure Information
    • Arrivals & Orientations >
      • NY Orientation
      • J-1 In-Community Orientations
    • Community Service
    • Student Insurance
    • Marketing Resources
    • In Country Support
    • Finance
    • Additional Resources >
      • Contact Us >
        • Sales Team
        • International Operations Team
        • High School Placement Operations Team
        • In Country Support
  • Camp
    • Overview
    • Application Materials and Forms
    • Training Materials >
      • Beacon Resources
      • Camp FAQs
      • International Representative Forum
    • Monthly Email Archive
    • Marketing Resources
    • PARTICIPANT RESOURCES >
      • Camp Orientation
      • Sexual Harassment Resources
  • PREX
    • Overview
    • Application Materials and Forms
    • Training Materials
    • Marketing Resources
    • Participant Resources >
      • Sexual Harassment Resources
    • International Representative Forum and Program Updates
  • WAT
    • Overview
    • Application Materials and Forms
    • Training Materials
    • Hiring Events
    • Marketing Materials
    • Email Archives
    • Civic Leadership Summit
    • International Representative Forum 2019
    • Sexual Harassment Resources
  • eLAB
    • Overview
    • Marketing Materials
  • News and Updates

J-1 Pre-Departure Orientation (PDO) Information & Materials

Before conducting your Pre-Departure Orientation, please review the below information. 
All J-1 students must participate in an international representative-led and U.S. Department of State-required Pre-Departure Orientation (PDO) prior to December 31, 2022 for January arrivals. 

The PDO must include providing student access to all documents found on this page. All students must understand the expectations and rules of their program in the U.S. The CIEE Pre-Departure Guidelines are sent via email in advance of every PDO season, and a Pre-Departure PowerPoint presentation is also available for your use.
 
All students must sign an attendance log to indicate their participation in the PDO. International Representatives may use either a group form or an individual form to provide proof of student participation. Group forms are preferred if the PDO is conducted in-person:
  • PDO Attendance Log (GROUP)
  • PDO Attendance Log (INDIVIDUAL)

Additionally, all IRs must sign the following forms and email to hsops@ciee.org after the PDO and prior to the above deadlines:
​
  • PDO Information form  
  • Acknowledgement of Program Fees form
  • SAMPLE Fee Acknowledgement form

Clarification note: the Acknowledgment of Program Fees and the Sample Fee Acknowledgement form are two separate forms. Please be sure to submit both. The Sample Fee form is a list of your agency's basic pricing, and should not be tied to a specific student.
 
All signed forms for January 2023 program students are due prior to December 31, 2022.  
 
The U.S. Department of State requires that students receive written information about the program regarding these regulations.  Please provide each of your students and natural parents with the information on this page and explain that the USA High School Program officially begins upon arrival in country, and all program rules apply during that time.  It could be helpful to translate this information for your students and natural parents as well.
 
The handouts include:
  1. Sexual Harassment Information
  2. CIEE Five Steps to Insurance
  3. Insurance Summary of Coverage (please ensure you are using the form that corresponds to your type of insurance)
  4. CIEE Program Rules
  5. CIEE Program Criteria
  6. Department of State Welcome Letter
  7. Department of State Telephone Number Information
  8. William Wilberforce Act
  9. USA Culturegram
  10. ​2022-2023 Student Handbook
  11. 2022 Exchange Visitor Program Welcome Brochure 
 
Other documents to provide to your students include:

  1. Temporary ID Card /Assignment Placement Details* - See below for detailed instructions. Students must travel to orientation with this form
  
*Each student’s Temporary ID card/Placement Details Report is available through Beacon as soon as a student is placed in a host family. The PDF generated serves as both the placement details report and the ID card. 
  
To maintain our compliance with current Department of State Regulations, we continue to highlight the most recent regulation changes that took effect:
  • Information on Travel and Entry into the United States
  • Affordable Care Act
  • William Wilberforce Act
  • U.S. Department of State Telephone Number Information
  • Acknowledgement of Program Fees (to be completed and returned by each sending agency)
 
Travel & Entry into the United States
The student arrival process may include a secondary inspection at their port of entry to the US. Secondary inspection allows inspectors to conduct additional research in order to verify information. Verification is done apart from the primary inspection lines so that an individual case will not cause delays for other arriving passengers. Please advise your students to have easy access to the CIEE phone number in case their admission/participation needs to be verified. All visitors with a SEVIS record (including J-1 visa holders) may be screened for a SEVIS check as part of this updated arrival process. Students should have their visa and all relevant travel documents available (DS-2019 form) for the inspection. More information on the entry process may be found here: https://www.cbp.gov/travel/international-visitors
 
Affordable Care Act
Per Department of State regulations, please inform the students that they may be subject to the requirements of the Affordable Care Act. As all CIEE students are provided with insurance, this document will most likely not pertain to them. More information on the Affordable Care Act may be found here https://www.healthcare.gov/
 
William Wilberforce Act
A PDF copy of the William Wilberforce Act is linked above.  Please provide each of your students with a copy.
To conduct your Pre-Departure Orientation (PDO), you will need all of the below files
Files that must be completed and returned to CIEE  after  your PDO and prior to December 31, 2022 for January arrivals:
Group PDO Attendance Log 2022-23
File Size: 127 kb
File Type: pdf
Download File

Individual PDO Attendance Log 2022-23
File Size: 115 kb
File Type: pdf
Download File

PDO Information Form.pdf
File Size: 106 kb
File Type: pdf
Download File

Partner Fee Acknowledgement Form
File Size: 220 kb
File Type: pdf
Download File

Sample Fee Acknowledgement Form
File Size: 131 kb
File Type: pdf
Download File

Files to present/prep the PDO:

Pre Departure Orientation 2022
File Size: 30435 kb
File Type: pptx
Download File

PDO Guidelines.pdf
File Size: 142 kb
File Type: pdf
Download File

Files that must be shared with students during the PDO:
CIEE Sexual Harassment Information
File Size: 66 kb
File Type: pdf
Download File

CIEE Five Steps to Insurance
File Size: 650 kb
File Type: pdf
Download File

CIEE Summary of Benefits - HS (with Co-Pay) 2022-23
File Size: 126 kb
File Type: pdf
Download File

CIEE Summary of Benefits - HS (no Co-Pay) 2022-23
File Size: 123 kb
File Type: pdf
Download File

CIEE Program Rules 2022-23
File Size: 130 kb
File Type: pdf
Download File

CIEE Program Criteria 2022-23
File Size: 152 kb
File Type: pdf
Download File

US Department of State Welcome Letter 2022
File Size: 81 kb
File Type: pdf
Download File

US Department of State Contact Information 2022-23
File Size: 79 kb
File Type: pdf
Download File

William Wilberforce Act - J1
File Size: 111 kb
File Type: pdf
Download File

2022-23 US World Fact Sheet
File Size: 312 kb
File Type: pdf
Download File

CIEE HSUSA Student Handbook 2022-23
File Size: 5130 kb
File Type: pdf
Download File

EVP Welcome Brochure 2022
File Size: 4400 kb
File Type: pdf
Download File

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